ABOUT US

Eclipse Meeting Productions specializes in premier, full-service event management. Fueled by our passion, integrity, and teamwork, we collaborate with our clients to ensure their events stay true to their vision and are executed seamlessly.

We strive to:

  • Become an extension of your team
  • Create a seamless and memorable experience for all attendees from registration through departure
  • Deliver high-touch, personalized management of speakers and VIPs to ensure positive client and event perception
  • Become a trusted liaison with event sponsors to assist in maximizing ROI, overall event experience, and continued support

WHO WE ARE

We are a team of grown-ups and decision makers with a unique combination of experience ranging from the healthcare and biotech industries to the hotel and hospitality industries.

Our background allows us to better understand how to operate in the ever changing landscape and provide an advantage when it comes to negotiating and managing your events. More importantly, we come from an environment of service, which is first and foremost in all our events.

We listen to your business objectives and strive to surpass your vision. We pride ourselves on consistently outperforming expectations – whether it is for a series of identical programs, or for a single, innovative event.

OUR CORE PRINCIPLES

  • LISTEN

    LISTEN

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    LISTEN

    Not only do we truly listen to you when you tell us your goals, vision, and objectives, we also listen to your attendees to understand what matters to them to ensure we are able to create an event that meets and exceeds all expectations.

  • COMMUNICATE

    COMMUNICATE

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    COMMUNICATE

    We believe clear and frequent communication is key. We keep you updated on project status, next steps, and important items.

    We know how busy your attendees are and pride ourselves on making sure we are keeping them up to date on all pertinent meeting aspects.

  • FOLLOW THROUGH

    FOLLOW THROUGH

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    FOLLOW THROUGH

    We don’t just say we are going to do something, we do it. If you ask us to change the project plan, we make the change, let you know the next steps, and follow-up to ensure satisfaction.

  • BUILD & MAINTAIN RELATIONSHIPS

    BUILD & MAINTAIN RELATIONSHIPS

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    BUILD & MAINTAIN RELATIONSHIPS

    Developing strong relationships is the foundation of everything we do. The relationships we’re building with you and your customers throughout the event process will help ensure the event’s success, and, in turn, that success will serve to further strengthen those bonds.

WHAT WE DO

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Project Planning + Digital Strategy

Project Planning + Digital Strategy

Project Planning

  • Work with you to determine the event objectives and expectations
  • Discuss program format, elements, and budget
  • Develop a project plan and timeline to affirm approach and priorities

Digital Strategy

  • Custom websites
  • Registration sites
  • Proprietary client portal for meeting and data management
  • Mobile apps
  • Digital communications
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Event Management

Event Management

Program Types

  • Advisory Boards
  • Speaker Training Meetings
  • Dinner Programs
  • Focus Groups
  • Corporate Events
  • Annual Conferences
  • Receptions
  • Galas
  • VIP Events

Services

  • Venue sourcing and contracting
  • Recruitment and registration
  • Graphic design
  • Sponsor and exhibitor management
  • Vendor selection and oversight
  • Attendee and speaker contracting
  • Honorarium and expense processing
  • Travel and accommodations
  • Onsite venue and vendor management
  • Food and beverage
  • Audio visual
  • Audience engagement
  • Team-building
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Post Meeting Reporting +
Overall Analysis

Post Meeting Reporting + <br> Overall Analysis

Post Meeting Reporting

  • Aggregate spend tracking and reporting
  • Budget review and reconciliation

Overall Analysis

  • Discuss successes and challenges and evaluate opportunities for improvement
  • Review project plan and event results for achievement of objectives
  • Strategize for future events and continued partnerships